I’ve been focused on using Notion for the past couple of weeks and have found a specific feature has crept into my daily workflow without me even thinking about it. This feature has turned what was an organizational challenge into the proverbial “piece of cake.”

Linked Databases

Notion supports the idea of taking a database (or in their case, a list) and linking it (embedding) to another page in Notion. By doing this you can create custom views for each page while maintaining the integrity of the main database.

I’ve put this to use by creating a master task list (something you can find a number of excellent YouTube videos about) and then linking to that list on other related pages with filters that focus on the page topic. For example, I’m planning a trip in a couple of weeks and have added a tag to my Master Task list for the trip. As I think of things I need to do for the trip I add them to the task list, but at the same time I can add things that aren’t related to the trip such as household chores.

Everything on one page

Where the power comes in is on the page I created for the trip that includes destination maps, travel itinerary, and general notes for traveling. On that page I link to the Master Task database and then create a view that filters to only those tasks tagged with the travel tag. Now when I’m focused on my travel planning I know everything I need is in one place and I don’t have to do double work to keep lists up to date.

One of many features

This is just one of many, many features on this platform and combined with the smooth user experience and multiplatform support I’d have to say it’s something that will be part of my productivity arsenal for a long time coming.