Discussions and observations about social media, collaboration, SharePoint, and building business solutions.
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No matter what tech comes the pen (or pencil) and paper will always be worth it.

I did an analysis of my family text messaging usage over the past six months to see if the release of iMessenger between our iPhones made any difference.  If you’re not familiar with iMessenger, it’s an update to the texting app on the iPhone that recognizes when you are messaging another iMessenger user and sends the message as data rather than as a carrier text message.  I think the graph below pretty much speaks for itself.

While this is automatic with iMessenger, I’m sure you could get similar results if you used data based messaging apps such as WhatsApp or Facebook Messenger rather than SMS when possible.  It also explains to me why AT&T eliminated the middle tier text messaging payment plan.  It’s now $20 for unlimited or pay as you go.  Since we have three people on our plan it’s still cheaper for the unlimited, but if it was just me I’d be giving it second thoughts.

Good article with some rationales behind the shift to paperless using Evernote. I follow some of the very same reasons myself.

Another good guide for getting the most out of Evernote, this time for students.

10 great Evernote tips for business
by Mike Vallez, tabtimes.com

Because it’s cross-platform and avail­able on just about every device you can think of, Ever­note is per­fect for busi­ness and work in many dif­fer­ent ways. Here are our 10 best use cases. Feel free to add your own tips at the bot­tom in Tab­Tim…

Social Business.  It’s all the buzz now.  Everyone who’s anyone in business is proclaiming the virtues of the social business model for success.  Let’s cut through the hype.  There are some things that the concepts derived from social networking for personal use can be leveraged in the business world.

Activity Streams - knowing what your co-workers are working on and providing relevant feedback without spending the day crafting unwieldy emails.

Status Updates - sharing with your team what is happening in real time instead of during the weekly status report.

Following - letting the system tell you when things are happening with people or projects of interest.

The hitch with all of these though is when there is no way to take practical action on the thoughts generated in “socialized” interactions.  Any system, tool, or solution that fails to provide a method of managing the results of said conversations is no better than having a meeting without an agenda.  Lots of talking may go on, but afterwards no one is responsible for anything.

When considering social business tools always ask this, “What are we going to do when the talking stops?”

Why is it that so many people want to make collaboration projects so darn complicated?  Overloading interfaces with features, trying to fit every possible idea into one solution, and not doing anything until it’s “perfect.”  There’s times when having something that is “good enough” is far better than not having what is “perfect.”  The key is to design collaborative solutions in a way where they can be organic.  They need to grow and adapt with your needs as those needs change.  No one goes out and buys all the clothes their child will ever need in their life when they’re born, now do they?  Concentrate your energy on design solutions that meet your needs rather than meet everything you think you want and you’ll find yourself making progress a lot sooner.

It’s a rare presentation on project management when I don’t hear a request or interest in project management dashboards.  ”We need to see what is going on in all the projects in real time,” is the common statement made.  Providing those types of dashboard controls from a technology perspective are a relatively simple matter.  The hard part is…why do you want them in the first place?
 
Let’s think of an analog to the PM dashboard…the car dashboard.  Think about the dashboard in a car.  At it’s most basic it tells you how fast you’re going, how much, fuel you have left, and if something has gone wrong it flashes little “idiot lights” at you as a warning.  Notice I never said the dashboard ever makes any decisions for you.  It’s up to you as the driver to interpret what the dashboard is telling you and then make the necessary changes and corrections to continue safely.  Dashboards in cars have become more complex over the years, adding computerized displays and in some cases GPS navigation.  But no matter how complex or smart the dashboard is, it still doesn’t have the ability to turn the car right, left, or stop.
 
When you evaluate the dashboards in a project management solution the same rules apply.  The dashboard can tell you how fast you’re going (schedule), how much fuel you have left (budget), or if something has gone wrong (milestones).  What it can’t do is decide how you are to handle the information it’s sharing.  This is where I caution people about dashboards.  I can hear it in their voices when they start to think about “dashboard automation.”  They get this tone in their voice that if they could only have the perfect dashboard then nothing could ever go wrong with their projects and there would never be any surprises.  It’s just not the case.
 
Every measurement and piece of information provided by a dashboard must be actionable to have value.  Dashboards that show information because it would be nice to know are a waste of time and effort.  It sounds blunt but think about it.  There is a reason the speedometer in your car is the largest display on the dash.  You can’t afford to have the vital information it provides cluttered with other non-necessary facts.  Think carefully when you decide you want to have “dashboards” to manage your projects.  If you can’t say within one sentence what you are going to do with a piece of information on the dash to better the project then that information has no reason being there.
 
Dashboards are all about providing critical information for immediate action.  If not, they’d be called “report boards.”  Make sure your dashboards are helping your project managers drive their projects successfully and keep the unnecessary information out of the way.